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3080 W. Hwy 287 Bypass
Waxahachie TX 75167

972.937.9320
972.937.9326 (fax)

EBA Constitution

CONSTITUTION

Article I-Name

The name of this Association shall be the Ellis Baptist Association, a Texas nonprofit

corporation.

Article II-Purpose

Ellis Baptist Association is a partnership of autonomous churches cooperatively networking

to expand God’s Kingdom locally and globally by:

¨Equipping church leadership teams and ministers. (Ephesians 4:11-12)

¨Enabling churches to discover and implement God’s purpose. (Proverbs 29:18)

¨Establishing new churches. (Matthew 16:18)

¨Enhancing the spiritual growth and vitality of each church. (2 Chronicles 7:14)

¨Encouraging collective efforts and sharing of resources. (Philippians 1:5)

Article III-Membership

SECTION 1. The membership shall consist of Baptist churches cooperating with the

mission and evangelistic purpose of the Association and financially supporting the work.

SECTION 2. Each church is granted messengers to the Annual Celebration as follows. The

number of messengers is determined by whichever is lower, the resident membership or percent

given to the Association based upon the following table.

SECTION 3. Each church is to encourage the doctrinal unity of the fellowship of churches

as set forth in the Baptist Faith and Message adopted by the Southern Baptist Convention in May

1963 and/or

SECTION 4. Each member church is expected to financially support the work of the

Association. When no support has been received for six months, a contact will be made with the

church to determine the reason(s) for non-support. The Leadership Team is authorized to consider

the membership of any church that does not respond to the contact or requests after an additio nal

six months have passed. If the Leadership Team does not find satisfactory reason for the lack of

support they may recommend at the Annual Celebration the church be excluded from

membership. The Association will make the final determination at the Annual Celebration. Future

membership will be determined under Section 5 of Article III.

SECTION 5. Each church wishing to affiliate with this Association shall submit a

petitionary letter to the Association indicating their willingness to network with other churches

and to financially support the Association. The Leadership Team or representatives of the

Leadership Team will meet with the pastor and representatives of the congregation concerning

membership. The Leadership Team will recommend to the Association at the Annual Celebration

those church (es) that should be considered for membership or watchcare. Each church must be

sound in doctrine, orderly in practice, cooperative in spirit and committed to financial support for

the Association. Watchcare membership entitles the church to participate in any activity of the

Association without the right to vote at the Annual Celebration.

SECTION 6. The Leadership Team may recommend to the Association at the Annual

Celebration the withdrawal of fellowship from any church that has become unsound in doctrine or

disorderly in practice. The Association, upon two-thirds vote of messengers at the Annual

Celebration, can withdraw fellowship from the church.

any subsequent revision by the Convention.

Article IV-Authority

This Association is for counsel and cooperation only, and the complete independence and

autonomy of the member churches shall always be fully recognized.

Article V-Annual Celebration

SECTION 1. The Association shall meet in Annual Celebration in the fall of the year at a

time and place determined by the Leadership Team. This meeting shall be for review of the past

year’s accomplishments, hear of the plans for the next year and act on matters of business.

SECTION 2. Each church shall provide the Association requested information such as the

Annual Church Profile and names and addresses of church leaders.

SECTION 3. Only elected messengers are eligible to vote. Messengers must be members of

the church from which they are elected.

Article VI-Trustees/Treasurer

SECTION 1. The Trustees of this Association shall be three persons elected at the Annual

Celebration. These three persons will be nominated by a team appointed by the Leadership

Team.

SECTION 2. The Treasurer of this Association will be elected at the Annual Celebration.

This person will be nominated by the Leadership Team or a team appointed by the Leadership

Team. The Treasurer shall make an annual financial report of the Association at the Annual

Celebration.

SECTION 3. The term of office for the Trustees and the Treasurer shall be from the

conclusion of the Annual Celebration through the next Annual Celebration.

SECTION 4. The Leadership Team is authorized to appoint a person to fill an unexpired

term.

Article VII-Teams

SECTION 1. The work of the association will be based upon teams of people.

SECTION 2. Teams are empowered to function within the overall purpose of the

association and are held accountable by the Leadership Team.

SECTION 3. Teams will consist of two or more people who are united in purpose.

SECTION 4. All church members from member churches and missions are eligible to serve

on teams.

SECTION 5 Examples of existing teams include Church Strategy, New Church, Spiritual

Growth, Church Equipping, Church Networking, Women’s Missions and Ministry, Youth Camp,

Youth, and Worship.

SECTION 6. Each Team will have one representative on the Leadership Team

SECTION 7:

new members at least once annually. The normal term of service will be from October 1 to

September 30.

Teams will select new leadership annually. Each team is encouraged to recruit

Article VIII-Leadership Team

SECTION 1. The Leadership Team exists to facilitate and guide the teams to implement the

purpose of the Association through envisioning the future; empowering by providing training,

resources and accountability; encouraging with affirmation; and evaluating their effectiveness.

SECTION 2. The Leadership Team is responsible for the administrative functions of the

Association such as budget, team staffing, team training, building, grounds and overall strategy

development. The Leadership Team will consist of the Executive Director, Treasurer, one

appointed representative per team, and six at large persons elected at the Annual Celebration for a

staggered three year term with two rotating off each year. These new team members will be

nominated by the two outgoing members in consultation with the Executive Director. Outgoing

members would not be eligible for reelection for one year. It is encouraged they seek diversity

geographically, ethnically, by size of church, and consider including both staff and non-staff

representation. Consideration should also be given to unrepresented churches.The Executive

Director is the facilitator of the Leadership Team meetings.

SECTION 3. The Leadership Team will publish in the newsletter all Leadership Team

meetings. All meetings are open for members of any member church to attend and to speak to the

Leadership Team.

SECTION 4. The Leadership Team will develop the annual budget in cooperation with all

the other teams and will present it to the Association in the Annual Celebration for approval.

Article IX-Finances

The Association shall be funded by the member churches to provide sufficient money to

fund the annual budget. All funds contributed shall be submitted to the Treasurer and distributed

as authorized by the annual budget or as authorized by the Leadership Team. The Leadership

Team shall administer funds between Annual Celebrations including the reallocation of funding.

Article X-Amendment

The constitution may be amended at any Annual Celebration. Proposed amendments shall

be published in the newsletter preceding the Annual Celebration. A two-thirds majority vote

during the Annual Celebration shall be required to place an amendment into effect. Amendments

proposed from the floor shall be submitted to the Leadership Team for review and placed on the

agenda for the next Annual Celebration.

Article XI-Points of Order

Should questions arise not provided for in this constitution, reference shall be made to

Robert’s Rules of Order, revised.

By-Laws

How to form a new team

1. Two or more persons must feel called by God to form a team consistent with the purpose

statement.

2. They meet with the Executive Director to share their plans or ideas for their team.

3. After the idea/plan for ministry is shared with the Executive Director, he will then assist

in the formation of a clear purpose statement for the new team. This purpose statement will then

be shared with the Leadership Team for final confirmation of the new team.

How a team functions

1. Each team will have a clear purpose statement and team expectations.

2. Each team will determine its own facilitator and review annually.

3. Each member will normally serve at least one calendar year.

4. The team facilitator will normally:

a. Arrange for the meeting f. Keep meetings focused

b. Lead the meeting g. Protect the team process

c. Encourage participation h. Lead in resolving conflict

d. Encourage openness i. Encourage candor

e. Work for consensus j. Honor team expectations

Procedure for Filling a Vacancy in the Position of E.B.A. Executive Director

Upon the resig nation of the Executive Director of the Ellis Baptist Association (hereafter

referred to as E.B.A.), the following is the procedure for filling the position:

1. Within 14 calendar days of the announcement of the Executive Director’s resignation, the

E.B.A. Leadership Team will mail a letter to each church in the association requesting the

nomination of one person to be considered to serve on the Executive Director Search Team.

Churches will be allowed 45 calendar days from the letter’s mailing date in whic h to return

their nomination.

2. From the nominees, the Leadership Team will select a six member Search Team with the task

of procuring resumes, screening applicants, and recommending a qualified candidate to the

Leadership Team.

3. So that churches will be equally represented, the Search Team will be selected according the to

following criteria:

a. Two members will be appointed from churches whose average Sunday School attendance

is from 0 to 100.

b. Two members will be appointed from churches whose average Sunday School attendance

is from 100-350.

c. Two members will be appointed from churches whose average Sunday school attendance

is 350 or higher.

4. When the Search Team has selected a candidate (no more than one dissenting vote is allowed

among the Search Team), they will then present the candidate to the Leadership Team for

review.

5. The E.B.A. Leadership Team will then contact the candidate and meet with him or her. If the

candidate is approved for further consideration by 80% of the Leadership Team, a letter is sent

to all E.B.A. churches inviting them to an open forum to meet with the candidate and ask

questions. Included in the letter should be the candidate’s resume (or a reasonable

condensation thereof).

6. The open forum must be scheduled to take place a minimum of 14 calendar days and a

maximum of 31 calendar days after the mailing of the Leadership Team’s invitations to the

open forum.

7. The Leadership Team will not approve the Executive Director for 14 days following this forum

in order to receive additional input from church individuals, etc.

8. The candidate will be approved by no less than 80% of the Leadership Team.

Last Published: May 21, 2009 2:28 PM
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